Collaborative working drives Lotus adoption at hotel builder

Hotel building and refurbishment company Vascroft has rolled out Lotus Notes to support flexible working arrangements.

Hotel building and refurbishment company Vascroft has rolled out Lotus Notes to support flexible working arrangements.

Mitesh Vekaria, Vascroft's chief executive, said the system was already improving employee productivity by allowing mobile working, better calendaring and document management.

"Remote accessibility means that staff do n0t have to come back to the office to check e-mail when they have been on site. It is much more flexible and allows us to make more efficient use of our staff resources."

With the help of services company Lan 2 Lan, Vascroft migrated  from its existing system to an IBM Lotus Domino server. After evaluating both products, Vascroft felt that Lotus' document and knowledge management features better suited the firm's needs.

Phase one of the project included roll-out of Lotus Sametime, which allows Vascroft to use instant messaging to improve internal collaboration and reduce duplication of work.

With the tool, Vascroft can search its environment to see if similar documents have been created before or locate people who have authored similar documents for best practice.

Vascroft is currently piloting use of Blackberry mobile e-mail devices on the Lotus platform, which is allowing staff to record details of estimates on corporate systems while in the field.

The company was able to install Lotus Notes at its new headquarters and benefit from a new hardware infrastructure. The system cost about £100,000, Vekaria said.

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