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Who should be considering file archiving and compliance

Who should be looking at and considering file archiving?

File archiving is a valuable tool for any storage organisation that needs to free up storage capacity -- shifting unused data off of active storage systems. For example, you may not know if you'll need a piece of data in five years, but you don't know if it's safe (appropriate) to delete it either, so you place the data into a long-term storage system where it's accessible if needed. That long-term storage is the archive. Design documents, software builds and images are just a few of the data types that are often relegated to archives.

Of course, many companies save data to comply with government, industry or self-imposed regulations. There's a great deal of concern with established regulations, like the Sarbanes-Oxley Act (SOX) or the Health Insurance Portability and Accountability Act (HIPAA), but the recent changes to the Federal Rules for Civil Procedure (FRCP) state that anyone possibly subject to a future court proceeding has to be able to produce the required information. This impacts a much broader audience than SOX or other compliance regulations because anyone who might be involved in litigation must take appropriate steps to protect and preserve their data.

Still, if you determine that a piece of data has no possible future value or bearing on future litigation, there is no reason to archive it -- you can delete it. Data that can be reproduced or regenerated may not need to be archived. Another school of thought takes a more conservative approach and keeps every piece of data.

Go back to the beginning of the File Archiving FAQ Guide.

 

Is file archiving just for companies and applications that have to meet regulatory compliance requirements?

It's a myth that file archiving is only for regulatory compliance. In reality, archiving has been around for decades -- well before the hype of compliance -- but compliance needs have become a serious driver for archiving. File archiving is for any valued data in any business of any size. This includes traditional documents and emails, along with a myriad of other digitally created content, like photos, movies, sound files, etc. All that data can have monetary or nonmonetary value to a company.

Moving forward, archiving is not just for the enterprise. It can have a huge impact in organisations of all sizes, including small and midsized business (SMB), as well as the small office/home office (SOHO). Down the road, we'll see more file archiving done discretely in a simple, easy-to-use manner.

Go back to the beginning of the File Archiving FAQ Guide.


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This was first published in June 2007

 

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