Quacquarelli Symonds Consulting Limited has paid out £80,000 after it was found using unlicensed software, according to the Business Software Alliance.
The London-based education consultancy – part of the Quacquarelli Symonds Group – paid out £40,000 in settlement fees to the Business Software Alliance (BSA), and over £40,000 for software licenses to become legally compliant.
This included the purchase of one hundred copies of Microsoft Office 2010 and a significant purchase of Adobe software.
"This case highlights the significant financial penalties that have to be paid if a business does not have correctly licensed software installed," said Michala Wardell (pictured), chair, BSA UK Committee.
Most businesses do not intend to breach the terms of their software licenses, but through a combination of bad planning, inadequate IT policies or simply a lack of awareness, many end up doing so, Michala Wardell said.
"To stay legal, we urge all companies to prioritise their software management," said Wardell.
If companies know what software they have and where it is deployed, she said, they can use it more efficiently. Companies can even save money by avoiding taking more licenses than needed, she said.
"Improving management of IT spending in this way is an important consideration in the current economic climate," said Wardell.
The BSA is an advocate for the software industry in 80 countries fighting unlicensed and pirated software.