Independent hospitals group Nuffield is further streamlining its procurement processes by implementing Version One's electronic form design, automated document delivery and electronic payment technologies.
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The systems will be integrated into Nuffield's new Lawson system and implemented across all 40 of the group's hospitals.
Nuffield has designed its own purchase orders and remittance advices and will electronically deliver them directly from its Lawson procurement and finance system.
Matt Oxley, Nuffield associate director for procurement and property, said, “We identified the need for electronic document management technologies that could tightly integrate into our new Lawson system, further streamlining our processes and saving us time and money."
The documents will be sent directly from the desktop via e-mail or automatically sent to the recipient's fax machine. In addition, payments to suppliers will be made electronically using Version One's DbBACS-IP module.
These electronic processes will replace Nuffield's manual processes, which involve signing and posting cheques with hard-copy remittance advices, and the printing and faxing of purchase orders.
With Version One's technologies in place, the time it takes for Nuffield to make 800 payments, send out 800 remittance advices and 800 purchase orders every day will be cut dramatically.
Printing, stationery and postage costs will also be reduced, making significant savings year-on-year, said Oxley.
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