IBM has launched Federated Records Management, a
technology to help companies manage and access data in different
repositories.
The software combines IBM DB2 Records Manager and IBM Websphere
Information Integrator Content Edition into an integrated
solution.
It is designed to simplify the central management of
record-keeping policies for all distributed content in an
organisation and can handle data no matter where documents and
other content are stored and managed.
IBM said 75% of companies have two or more content repositories
while nearly 25% have more than 15 repositories.
Automating consistent records management policies across an
organisation is often difficult, due to the complexity and risk of
custom integrations covering diverse and disparate content
repositories.
IBM said the software also helps users identify, integrate,
manage and analyse information in real time, regardless of the type
of information, platform or vendor system it is stored on.
With Federated Records Management technology, IBM said records
can be automatically declared, classified and managed throughout
their lifecycle from virtually any end-user application or
interface.
Records can be consolidated into an enterprise repository such
as IBM DB2 Content Manager or left in their native repositories,
but managed from a single integrated records management engine.
Federated Records Management also enables customers to quickly
locate and access documents and records on demand for legal
discovery and compliance purposes.
For example, any documents and records stored in the virtualised
environment created can be automatically suspended so they remain
unaltered and intact during the course of a litigation or
audit.
"We are introducing a unique technology that will enable
customers to more quickly and efficiently address their compliance
needs to deploy electronic records management enterprise-wide,"
said Janet Perna, general manager for IBM Information
Management.
"Clients are seeking a formalised approach to managing
enterprise risk and compliance. This integrated solution will help
them finally move away from disjointed records management tools
which are insufficient for today's business environments," she
said.