Endsleigh Insurance Services has streamlined its
purchase-to-pay processes with
Version One’s DbArchive.
The document imaging technology, which is tightly integrated
into Endsleigh’s
Microsoft Dynamics GP ERP system, has
reduced invoice approval times by five days, whilst cutting
document archiving costs.
With DbArchive, purchase invoices are scanned in, imaged and
then automatically tagged to the appropriate record in the ERP
system.
The original paper invoices are then destroyed. In addition, all
purchase invoices are now approved electronically. Once an invoice
has been scanned in, the relevant approvers are automatically
e-mailed with a web link to the invoice. They can then access it
on-screen and either approve or reject it with just a click of the
mouse.
Mal Westfield, financial accounting manager at Endsleigh
Insurance Services, said, “In the past, we’d experienced problems
trying to get software from different suppliers working together
and so didn’t want to take any risks. As Version One’s DbArchive is
proven to work seamlessly with our Great Plains ERP system, it was
the obvious choice.
“Prior to implementing this technology we had inefficient manual
processes in place. Getting an invoice authorised involved posting
a paper copy of the invoice with a reference slip to the relevant
approvers to sign and post back.
“Not only was this time-consuming, it also made it difficult to
keep track of where invoices were at any point. On top of this, it
was all too common for invoices to get delayed or even lost in the
post.”
Liverpool Victoria adopts more efficient
customer document system
Comment on this article:
computer.weekly@rbi.co.uk