Brewer automates invoice processing

Drinks maker Scottish Courage is automate the processing of more than 180,000 invoices per annum via a service from Graphic Data Online (GDO), in a bid to improve the efficiency of running SAP.

The company receives about 180,000 purchase invoices a year from a wide range of UK and overseas suppliers, valued at around £1bn.

The management of invoices has previously involved accounts payable staff manually sorting and matching them to relevant purchase orders and goods received notes and keying in data to the company’s SAP system.

Through the contract paper invoices are scanned at GDO and stored on a CD-Rom. The data is extracted from each invoice and verified based on supplier information provided by Scottish Courage.

The invoice images and associated data are then loaded onto GDO’s Web-based electronic document management and workflow system, where checks can be made.

Graham Cameron, purchase ledger manager at Scottish Courage said, “Images are viewed alongside our SAP registration and matching screens, with the header data extracted by GDO made available for input into SAP.”