Drinks maker Scottish Courage
is automate the processing of more than 180,000 invoices per annum
via a service from Graphic Data Online (GDO), in a bid to improve
the efficiency of running SAP.
The company receives about
180,000 purchase invoices a year from a wide range of UK and
overseas suppliers, valued at around £1bn.
The management of invoices
has previously involved accounts payable staff manually sorting and
matching them to relevant purchase orders and goods received notes
and keying in data to the company’s SAP system.
Through the contract paper
invoices are scanned at GDO and stored on a CD-Rom. The data is
extracted from each invoice and verified based on supplier
information provided by Scottish Courage.
The invoice images and
associated data are then loaded onto GDO’s Web-based electronic
document management and workflow system, where checks can be
made.
Graham Cameron, purchase
ledger manager at Scottish Courage said, “Images are viewed
alongside our SAP registration and matching screens, with the
header data extracted by GDO made available for input into
SAP.”