Engineering consultancy Atkins expects to save £20,000 a month in back-up, storage and service call charges by rolling out a software-based archiving system to 12,000 users across its UK offices.
The e-mail archiving system will also help Atkins manage a growing volume of data relating to work it does for banks, governments and other organisations, which it is legally required to retain.
The consultancy plans to complete the roll out of Symantec's Enterprise Vault by February 2008.
"Once the final phase is complete, Group IS will have delivered a much improved e-mail service to our customers and expects to realise a business benefit, saving approximately £20,000 a month," said Paul Jolley, technical services team lead at Atkins Group IS.
The savings will come from lower storage back-up service costs. The firm also expects to reduce by 80% the 3,000 calls received by the helpdesk each year about corrupted e-mail archives.
Back-up is one of the major costs for most businesses, said Jolley. "Anything that requires less back-up usually has a compelling business case. Legal requirements to retain information relating to work done for government, banks and other large organisations has led to a data growth of 80% a year," he said.
Enterprise Vault will give remote workers access to a centralised, compressed archive.
Atkins is implementing the e-mail archive system in phases to help reduce the impact on users.
"We decided not to be aggressive on timescales to give users time to get comfortable with the new application and attend training courses and awareness sessions," said Jolley.