Law firm SJ Berwin is saving £700,000 a year on storage costs and has increased productivity after installing a unified document management system bringing together e-mails and paper files.
SJ Berwin, which has 150 partners and 500 other lawyers working with clients across Europe, had been struggling to cope with a paper-based system that made collaboration across its nine offices difficult and brought increasing storage, copying and postage costs.
A growing volume of e-mails, held separately to the paper files and other electronic documents, increased the risk that case files would be incomplete.
The law firm installed the WorkSite legal document management system from Interwoven, which brings all case documents into a single searchable file. The system allows professionals across the firm’s offices to share repositories of case information, containing more than six million electronic documents, scanned images and e-mails.
The new system means administrative staff no longer have to print and file thousands of e-mails and supports compliance, security and disaster recovery policies. The electronic system is producing savings of £700,000 a year in storage costs.
SJ Berwin’s IT director, Simon Kosminsky, said, “Interwoven WorkSite allows us to provide significantly better and more flexible service to clients – any lawyer receiving an urgent call at 2am can deal with problems instantly, without the need to return to the office or carry cumbersome folders home.”
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