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Staffordshire University saves £6,000 with document management

Staffordshire University has saved more than £6,000 a year after rolling out a document management and imaging system.

The university...

Staffordshire University has saved more than £6,000 a year after rolling out a document management and imaging...

system.

The university has integrated a document management system supplied by Version One into its Oracle E-Business suite enterprise resource planning system to store purchase invoices and deliver remittance advices.

The university is also scanning 30,000 purchase invoices each year by using a Kodak i1420 scanner.

Lynn Coburn, Staffordshire University's deputy finance director, said, "Before Version One, we had no document imaging functionality. All the original purchase invoices were stored in the finance department.

"If anyone wanted to obtain an invoice, they would have to physically trek into the finance department to retrieve the required documents."

The university plans to use the system to manage electronic circulation of documents.

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