Leading automotive parts supplier LSUK will be saving
£100,000 a year with an electronicdocument management systemfrom
Version One.
LSUK will be electronically storing and processing more than 1
million business documents with Version One's portfolio of document
management and imaging systems.
With these systems tightly integrated into LSUK's Infor
ERP system, all inbound and outbound documents will be
electronically processed, stored, retrieved, delivered and
authorised, making cost savings in excess of £100,000 each
year.
LSUK is implementing Version One's software in a two-phased
approach beginning next month.
LSUK's current processes for handling and managing documents are
mainly manual and paper-based. Around 20,000 purchase invoices
arriving into the organisation every month are manually entered
onto the ERP system and then manually checked against the
corresponding goods received notes (GRNs).
These invoices, together with a range of other business
documents, are posted and faxed between head office and the 55
branches for authorisation and information purposes.
All paper documents are then archived for up to six years at
LSUK's head office and in storage areas at each of the
branches.
Jessica Kemp, systems and procedures manager for LSUK, said,
"The decision to eliminate paper and automate our business
processes will save us over £100,000 per year.
"Over one million business documents, from invoices and
statements through to credit notes and proof-of-deliveries, will be
electronically processed, delivered and stored, improving
organisation-wide efficiency and customer service whilst freeing-up
storage space."