Law firm SJ Berwin is saving £700,000 a year on storage
costs and has increased productivity after installing a unified
document management system bringing together e-mails and paper
files.
SJ Berwin, which has 150 partners and 500 other lawyers working
with clients across Europe, had been struggling to cope with a
paper-based system that made collaboration across its nine offices
difficult and brought increasing storage, copying and postage
costs.
A growing volume of e-mails, held separately to the paper files
and other electronic documents, increased the risk that case files
would be incomplete.
The law firm installed the WorkSite legal document management
system from Interwoven, which brings all case documents into a
single searchable file. The system allows professionals across the
firm’s offices to share repositories of case information,
containing more than six million electronic documents, scanned
images and e-mails.
The new system means administrative staff no longer have to
print and file thousands of e-mails and supports compliance,
security and disaster recovery policies. The electronic system is
producing savings of £700,000 a year in storage costs.
SJ Berwin’s IT director, Simon Kosminsky, said, “Interwoven
WorkSite allows us to provide significantly better and more
flexible service to clients – any lawyer receiving an urgent call
at 2am can deal with problems instantly, without the need to return
to the office or carry cumbersome folders home.”
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