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Sussex NHS trusts to get EDMS and clinical portal

A collaboration of three Sussex trusts are one step closer to "paperless" after selecting an electronic document management system and clinical portal provider

Three Sussex NHS trusts have awarded a contract to Kainos for its electronic document management system (EDMS) and clinical portal.

Western Sussex Hospitals NHS Foundation Trust, East Sussex Healthcare NHS Trust and Queen Victoria NHS Foundation Trust went out to joint tender in late 2013 as part of their SAcP Sussex Collaborative Systems Programme.

After receiving four bids, the three trusts have awarded “separate but similar contracts” to Kainos for its Evolve system, according to a contract award notice published in the Official Journal of the European Union.

“Additional services that may be required include – but are not limited to – professional services, such as project management, implementation and deployment, training and support; the development and management of business processes associated with the management of clinical records; and – potentially – integration of the systems with national NHS systems,” said the original tender.

The value of the contract was initially estimated at £5m to £12m, but the contract award notice said the final value of the contract was around £2.5m per trust.

The Sussex collaboration is one of six groups of acute trusts in the south of England that have joined forces to invest in IT systems after it received nothing from the NHS National Programme for IT.

Initially, the Sussex trusts were looking to procure a wider range of software, including e-prescribing and order communications, but settled on just an EDMS and a clinical portal. 

All NHS organisations must be digital at the point of care by 2020, as set out in the government’s Personalised Health and Care 2020 plan, published in November 2014. NHS England claims paper storage costs between £500,000 and £1m per NHS trust.

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