Manufacturer Hubron saves £25,000 a year with document management

"By automating this process, efficiency has improved, staff time has been freed up and room for error has been eliminated," Dunwoody said.

Manchester-based manufacturing and distribution group Hubron is saving £25,000 a year by implementing document management and imaging systems.

The company has rolled out the systems at plastics components manufacturer Hubron International, chemicals distributer Hubron Speciality and pharmaceutical packing company Pharmaserve.

The project aims to improve regulatory compliance for quality control and testing.

Daniel Dunwoody, IT manager of Hubron, said, "There is no doubt that Version One's systems have helped us to comply with the strict regulations affecting our industry."

Integration with Hubron's core IT systems has enabled the automation of processes for electronically delivering digital versions of certificates with dispatch notes directly to customers.

"By automating this process, efficiency has improved, staff time has been freed up and room for error has been eliminated," Dunwoody said.

Direct cost savings have come from eliminating pre-printed stationery, reducing postage costs, and freeing up an hour of staff time every day.

Hubron plans to extend the use of the Version One systems by rolling out the electronic archive system across the business so that all incoming and outgoing documents are stored electronically.

"This will save us a further £15,000 per year and we are looking at implementing Version One's electronic authorisation and automated data capture systems for further process automation," said Dunwoody.

Hubron also plans to make documents accessible to customers via its website, such as invoices and certificates of analysis.

Dunwoody said Hubron had chosen Version One because its systems were able to integrate with the group's existing IT systems and ease of use.

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