The RFU is using the expense@work system from systems@work. The RFU employs over 500 permanent employees working from the organisation's Twickenham stadium headquarters.
It has to process hundreds of personal expense receipts every month, including petty cash, expense returns and credit card transactions.
Expense@work accepts credit card feeds and interfaces directly with finance systems to avoid the time consuming and error prone re-keying of data.
John Moulson, head of finance at the RFU, said, "The sheer scale of the game today requires a substantial HQ function and we have to be right on top of all of our expenses and admin."
Moulson said, "Expense@work will allow us to eliminate manual expense claims and to manage staff resources more effectively, and will yield significant cost savings."