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Nursing home firm cuts costs with 40% by integrated systems

The Brendoncare Foundation has cut operational costs by 40% by implementing integrated payroll and time and attendance software.

The foundation, which operates eight residential and nursing homes in the south of England, was running separate systems, resulting in the same information being entered twice.

Graham Camfield, systems accountant at the Brendoncare Foundation, said although charities are often free of the competitive pressures that affect business, efficiency was a high priority for charities.

The foundation has also deployed COA's human resource software to replace its paper-based system to further increase operational efficiency.

"By implementing the integrated payroll and time and attendance software from COA solutions, we have reduced operational costs by automating many processes and eliminating duplicate and inaccurate data entry," he said.

The foundation has been running the COA software in parallel with its previous systems to ensure a smooth transition, but Camfield said he expected as much as 15% further cost savings when they switch to the single system at the end of March 2008.

"When we are running only COA software, we will be able to link to the foundation's financial software from the same supplier to create a single, integrated system with automated data flow from time and attendance, to payroll, to accounting - all linked to HR," said Camfield.

The foundation deployed COA's OpenAccounts financial software in 2004 to reduce operation costs by 40% by having a single system that could be accessed by all the care homes run by the foundation.

"We chose OpenAccounts because it enabled us re-run any debtor reports whenever required, review historical invoice information, and copy core data to new homes very quickly, which we could not do with our previous system," said Camfield.

He said using OpenAccounts, new care homes' systems can be set up within an hour and instead of several days at it had done in the past.


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