Case study: Hull and East Yorkshire Hospitals NHS Trust deploys e-observation technology

Hull and East Yorkshire Hospitals NHS Trust is deploying mobile observation technologies to monitor patient health

Hull and East Yorkshire (HEY) Hospitals NHS Trust is deploying e-observation technologies to enable clinicians to monitor patient observations via mobile devices.

The trust is using iOS devices to record bedside patient observations using technology powered by Nervecentre.

Clinical observations such as pulse, blood pressure and temperature are made at regular intervals throughout the day, helping doctors and nurses to calculate an early warning score which may determine is a patient is likely to deteriorate.

Previously, the trust recorded all observations on paper, marking statistics on a chart at the end of a patient’s bed. Technology-based records remove the risk and inefficiency of paper-based notes because observations are centralised on the software.

“We needed smarter and more efficient ways of detecting the sick, deteriorating patient, and providing a timely and effective response to this by clinical staff,” says Steve Jessop, chief nurse information officer at the Hull and East Yorkshire Hospitals NHS Trust.

The electronic system enables clinicians to record observations on a handheld device at the bedside, which then calculates the early warning score and saves this electronically. It also provides clinical staff with the option to review observations remotely and automatically alerts them to the patient's state of health.

Paperless vision

Jessop says the system is helping the trust in its goal of achieving a paperless environment by 2016/17.

The trust is also in the middle of replacing its entire electronic digital records with the Lorenzo system. “This is changing our complete clinical information systems, and this is one element Nervecentre technology links into.”

The Electronic Clinical Observation System (e-COBS) software can be used across iOS, Android or Windows devices via an application.

Jessop says Apple devices were chosen because of their usability and how well the information displays on screen. “The IT department would prefer an iOS device than an Android-based one,” he adds.

He says a ward with 30 beds is likely to have 10 devices, with five in use by nurses and the remaining five charging in a dock.

“Devices will get signed in and out and put back into a docking station,” he says. “All the nurses who need to use them will have a device in their pocket.”

HEY favours Apple devices and is looking at the iPod Touch with barcode scanner and considering using iPads on wards to view charts and information.

Information security

To ensure security of patient data, the information stored on the handheld devices will only be accessible by trust devices or trust computers.

Jessop says the trust doesn’t have any real concerns around security when it comes to using consumer devices because they won’t be used for any other purpose.

“The issue now in any organisation is recording information on paper,” he says. “Notes can get lost inside the hospital or outside, but with a digital format you still have passwords and pin codes, so information will be rendered pretty useless outside the trust's wireless network.”

Reducing mortality

One of the trust’s key objectives is to improve its clinical governance following targets set by the government after the Francis Report was published.

In the late 2000s, a scandal around high mortality rates at Stafford Hospital led to a public inquiry, chaired by Robert Francis QC.

HEY's e-observation system addresses standard 243 of the Francis Report, which is to ensure the recording of routine observations.

“That allows us to match [the observations] to staffing. We use a simple level of assessment to categorise patients so they get the level of care they need,” says Jessop.

The trust was able to deploy the new technology because it was awarded a £950,000 NHS England grant from the Nursing Technology Fund to support the roll out of e-COBS.

It then ran a tender exercise, where it tested the products and visited other trusts using the technology before procuring. After looking at three products it chose Nervecentre because of the option to customise and expand.

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