Electronic document management to save car parts supplier £100,000 a year

Leading automotive parts supplier LSUK will be saving £100,000 a year with an electronic document management system from Version One.

Leading automotive parts supplier LSUK will be saving £100,000 a year with an electronic document management system from Version One.

LSUK will be electronically storing and processing more than 1 million business documents with Version One's portfolio of document management and imaging systems.

With these systems tightly integrated into LSUK's Infor ERP system, all inbound and outbound documents will be electronically processed, stored, retrieved, delivered and authorised, making cost savings in excess of £100,000 each year.

LSUK is implementing Version One's software in a two-phased approach beginning next month.

LSUK's current processes for handling and managing documents are mainly manual and paper-based. Around 20,000 purchase invoices arriving into the organisation every month are manually entered onto the ERP system and then manually checked against the corresponding goods received notes (GRNs).

These invoices, together with a range of other business documents, are posted and faxed between head office and the 55 branches for authorisation and information purposes.

All paper documents are then archived for up to six years at LSUK's head office and in storage areas at each of the branches.

Jessica Kemp, systems and procedures manager for LSUK, said, "The decision to eliminate paper and automate our business processes will save us over £100,000 per year.

"Over one million business documents, from invoices and statements through to credit notes and proof-of-deliveries, will be electronically processed, delivered and stored, improving organisation-wide efficiency and customer service whilst freeing-up storage space."

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