William Grant & Sons, the distiller of Glenfiddich whisky, has migrated to the Covus document processing system to save up to £40,000 a year.
The solution, from FormScape, is being used to automatically produce customs documents to improve efficiency and reduce costs, as well as to enhance control over worldwide shipments.
William Grant & Sons uses a custom Covus application to automatically access a customs database, tell the computer how many cases are shipping, when the goods will leave the warehouse, what seaport the goods will be leaving from, their final customer destination and a commodity code.
The system then produces the correct documents to accompany the goods. “We have saved between £30,000 and £40,000 per year by automating this function,” said Graeme Fraser, IT team member at William Grant & Sons.
The company also uses Covus to generate a wide range of branded documents including sales orders, invoices, credit notes, debit notes, employee expense remittances and vendor remittances.