The RFU is using the expense@work system from systems@work. The RFU employs over 500 permanent employees working from the organisation's Twickenham stadium headquarters.
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It has to process hundreds of personal expense receipts every month, including petty cash, expense returns and credit card transactions.
Expense@work accepts credit card feeds and interfaces directly with finance systems to avoid the time consuming and error prone re-keying of data.
John Moulson, head of finance at the RFU, said, "The sheer scale of the game today requires a substantial HQ function and we have to be right on top of all of our expenses and admin."
Moulson said, "Expense@work will allow us to eliminate manual expense claims and to manage staff resources more effectively, and will yield significant cost savings."