Construction company Cruden Group has achieved savings of at least £10,000 a year by implementing document management...
Cruden shortlisted two products after reviewing document management software from 13 other suppliers and put both on trial by the company's users.
"Our staff chose Alchemy from Avanquest because of its ease of use, even though both products met our needs in terms of flexibility, workflow functionality and integrating with our existing Metastorm business process management system," said Alan Sanderson, ICT manager at Cruden.
He said by implementing the software, the company had improved security of documents, eliminated "grotty and grubby files", and saved £10,000 a year on paper document storage.
"We have not yet quantified the cost savings in terms of printing and document distribution, but expect to get a complete return on investment within two to three years," said Sanderson.
Staff at the Cruden head office in Warrington scan all inbound documents, such as job sheets and supplier invoices, making them available electronically to the Warrington and Salford offices as well as all construction sites.
"Documents can be viewed at construction sites within seconds of sending the request instead of two days," said Sanderson. "And it is not costing us £15 per request and 50p for each box of documents delivered to and from storage."
He said by improving the efficiency of many document related processes has enabled the company to free up employees to take on other administrative roles.