The Sports and Leisure Management Group (SLM), which manages leisure centres for local authorities across England, is to implement document management and imaging technology from Version One to automate its payment processes.
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The technology is to be integrated with SLM's existing Microsoft Great Plains ERP system. This will enable SLM staff across 60 sites to create, deliver and store purchase orders electronically from their desktop computers.
Purchase orders will then be linked automatically to all corresponding purchase invoices that have been scanned into digital images at SLM headquarters.
"Authorised users will be able to access every purchase order's invoice with just a couple of mouse clicks, enabling the quick resolution of invoice queries," said Tim Stooks, financial controller at SLM.
Managers will also have greater control over cost reconciliation and the posting and faxing of documents will be eliminated.
The next planned phase of the project is to use Version One's technology for the electronic storage of SLM's 40,000 membership records.
Stooks said SLM was also looking at implementing Version One's automated data capture to further improve purchasing processes by reducing manual data entry of invoice information.
Nuffield Hospitals, the UK's largest private hospital group, last year began implementing Version One technology in conjunction with its new ERP system. The combination was also aimed at improving the efficiency of business processes.