Top ten IT strategies for SMEs, number nine: printing and storage

Printing overheads can run into thousands of pounds for companies. But small businesses can save money by leasing machines or investing in copiers with double sided printing options and energy-saving functions.

Electronic storage can also result in substantial savings. David Green, managing director of Gowers chartered accountants, saved £25,000 in rental costs by moving his files online. “We bought a Kodak scanner which allowed the company to manage documents through windows,” he said.

For Gowers the cost was minimal. “You can buy document management systems where the software is upgraded every year but at a big cost. Our scanner was around £600.”

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