Commvault File Sharing is installed on a server in a datacentre, on Microsoft Azure or another cloud service.
Once deployed it allows access to employee laptops (Windows, Mac or Linux) and Android or iOS smartphones, and provides shared drives – called Edge Drive by Commvault – with policies that can be set by the IT department or user.
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These include the ability to ensure files shared through external Dropbox-type services are also shared internally to the organisation.
A number of compliance-related bolted on features are available to Commvault File Sharing customers, including enterprise search, e-discovery, case management and legal hold. Access to devices is synched with Microsoft Active Directory.
Commvault File Sharing forms part of the company’s Endpoint Data Protection Solution Set (EDPSS) and sits alongside its Simpana enterprise backup software, although it is possible to deploy File Sharing without these products in place.
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The incumbent enterprise backup software suppliers have failed to respond during the rise of the bring-your-own-device (BYOD) phenomenon. Meanwhile, smartphone and tablet users have kept and shared data via external services, such as Dropbox, Box and OneDrive, or in some cases have been catered for by startups specialising in endpoint backup, such as Druva.
Although file share and sync is not a backup, as it potentially leaves data unprotected between synchronisation events, Commvault’s launch of File Sharing goes some way to providing a common, searchable repository for data across the enterprise, as well as on laptops and mobile devices.
By creating a common repository for data, Commvault File Sharing addresses concerns about mobile compliance. The e-discovery functionality addresses the issue of smartphone-generated and tablet-generated content. The content generated by these devices can contravene laws and regulations by being un-discoverable and staying on those devices and/or residing on external file-sharing services.