Record management standards improved

New standards by ISO assist with records management and can help you frame a storage strategy

The International Organization for Standardization has released two new standards to help organizations disclose corporate information quickly and effectively. This is in response to increased pressure by industry regulators obliges companies to provide such information because irregularities in financial management, ethical dealings, disclosure, and transparency of decisions have become common.

The first standard, ISO 30300:2011, Information and documentation - Management systems for records - Fundamentals and vocabulary, is the umbrella standard which includes the fundamentals and vocabulary common to the whole series, while ISO 30301 specifies requirements for an MSR (management system for records). Further standards in the ISO 30300 series are under development.

Judith Ellis and Carlota Bustelo, leaders of the working groups that developed the standards, underline that, "The ISO 30300 series offers the methodology for a systematic approach to the creation and management of records, aligned with organizational objectives and strategies. Managing records using an MSS supports cost-effective operational processes, such as storage, information retrieval, information re-use, litigation and due diligence."

ISO 30301:2011, Information and documentation - Management systems for records - Requirements, distils the expertise of experts drawn from 27 countries on five continents.
The standards have been developed to be compatible with and complementary to other management system standards developed by ISO, such as ISO 9001 (quality management), ISO 14001 (environmental management), and ISO/IEC 27001 (information security management).

ISO 30300:2011 and ISO30301:2011 were developed by ISO technical committee ISO/TC 46, Information and documentation, subcommittee SC 11, Archives/records management, and are available from ISO national member bodies. They may also be obtained directly from the ISO Central Secretariat through the ISO Store or by contacting the Marketing, Communication & Information department.

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