But storing legal advice could be a step too far. Well that's what some lawyers think.
In this guest blog Richard Little (pictured), partner, and Emily Hudson, associate, in Eversheds' commercial disputes team explain some of the dangers of storing this kind of information in the cloud.
Not Every Cloud Has a Silver Lining
By Richard Little and Emily Hudson
"Whilst a cloud system has many benefits including ease of remote access and the ability to share information, these can create legal risks if a company uses the cloud to store and/or share sensitive information or legal advice. These risks increase when documents are shared via a cloud between different group companies and across a number of jurisdictions.
Exposure of documents in litigation
There is an obligation on parties to litigation in England and Wales to provide to other parties any documents, whether favourable or unhelpful, which are relevant to the litigation and which are within that party's possession, custody or control. Privileged legal advice which sets out your legal position "warts and all" is therefore important to keep from the other side. There is a risk that the use of a cloud based database may facilitate a position whereby documents may come within a company's control, and thus need to be disclosed in any Court proceedings, where they might not otherwise have been; access to documents in a cloud might be said to establish some form of general consent as between group companies to access documents beyond those stored in the cloud. This can increase the cost and complexity of litigation and, further, cause difficulties if any of the other group companies wish to resist disclosure of their documents.
Different countries' legal systems have a range of differing approaches to legal privilege and access to documents. Where documents from different countries are placed into a cloud whose server is in another jurisdiction, competing legal regimes may apply. A cloud user may find that one country's legal system requires them to take a particular course of action in relation to documents that places them in breach of the laws of another country, for example in relation to data protection.
The identification and management of the extent of these issues in the use of a cloud system will assist in managing the legal risk and costs of litigation that a company using them might otherwise face."